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Title
Text copied to clipboard!Church Secretary
Description
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We are looking for a dedicated and organized Church Secretary to join our team. The Church Secretary plays a vital role in the daily operations of the church, serving as the primary point of contact for members, visitors, and staff. This position is responsible for managing the church office, maintaining records, handling correspondence, and supporting the pastoral staff and church leadership. The ideal candidate will be detail-oriented, possess excellent communication skills, and demonstrate a high level of integrity and confidentiality. Key duties include scheduling appointments, preparing bulletins and newsletters, maintaining membership databases, and coordinating church events. The Church Secretary must be proficient in office software, able to multitask, and comfortable working in a faith-based environment. This role requires a welcoming demeanor, the ability to handle sensitive information discreetly, and a commitment to supporting the mission and values of the church. The Church Secretary will also assist with financial record-keeping, manage office supplies, and ensure that the church office runs smoothly. Flexibility, reliability, and a positive attitude are essential for success in this position. Previous experience in an administrative or clerical role, especially within a church or nonprofit setting, is highly desirable. The Church Secretary will work closely with pastors, ministry leaders, volunteers, and the congregation to foster a supportive and efficient church environment.
Responsibilities
Text copied to clipboard!- Manage church office operations and administrative tasks
- Prepare and distribute church bulletins, newsletters, and announcements
- Maintain accurate membership and attendance records
- Handle phone calls, emails, and correspondence
- Schedule appointments and coordinate church events
- Assist with financial record-keeping and basic bookkeeping
- Order and maintain office supplies and equipment
- Support pastoral staff and church leadership with administrative needs
- Maintain confidentiality of sensitive information
- Greet and assist church members, visitors, and vendors
Requirements
Text copied to clipboard!- High school diploma or equivalent; associate degree preferred
- Previous administrative or clerical experience
- Proficiency in Microsoft Office Suite and office equipment
- Excellent written and verbal communication skills
- Strong organizational and multitasking abilities
- Ability to maintain confidentiality and discretion
- Friendly and professional demeanor
- Experience in a church or nonprofit setting is a plus
- Ability to work independently and as part of a team
- Flexibility to work occasional evenings or weekends
Potential interview questions
Text copied to clipboard!- What experience do you have in administrative or clerical roles?
- Are you familiar with church operations or nonprofit organizations?
- How do you handle confidential or sensitive information?
- What office software are you proficient in?
- Describe a time you managed multiple tasks simultaneously.
- How would you support the mission and values of our church?
- Are you comfortable working in a faith-based environment?
- Can you provide an example of excellent customer service you have delivered?
- What is your experience with event coordination?
- Are you willing to work occasional evenings or weekends as needed?
